FAQs

Nautilus SSR is an alternative method for recording sea time to the traditional Sea Service Record Book. It is an online tool for Nautilus members to record sea time quickly, securely and efficiently. It allows you to record and track your sea time for approval towards your Certificate for Competency (CoC) or Notice of Eligibility (NOE). 

It speeds up the time taken to authorise your sea time. This is because it is fully digital, accessible from anywhere, and allows the Nautilus team instant access to approve your records. It also reduces the need to carry your physical record book or worry about it being lost or damaged.

1. Simply visit https://www.nautilusssr.com/ to get started
2. Register using your Nautilus membership credentials
3. Create an SSR account
4. Select your authoriser
5. Add your sea time
6. Submit for approval
7. Wait for your sea time to be verified and approved.
8. View/download your service record

*Your authoriser does not need to be a Nautilus member. They will be sent an email to register.

Only you and Nautilus International can view your membership number and details.

Any submitted records can be viewed by your selected authoriser. Nautilus International can view your records. Sea time and sea time data cannot be viewed by other members or authorisers that you have not added to that record.

Yes, all data is backed up.

Your data is stored in a database on secure UK-hosted Microsoft Azure servers. Any data stored is encrypted.

As part of the sea time submission process, you will be asked to enter an authoriser email address. This email address should be one that is unique to the person you will be asking to authorise your record. This individual should be either the captain of the vessel you were on when you completed the sea time, or the owner. Nautilus will verify the person you have nominated as your authoriser during the approval process. Your authoriser will then receive an email asking them to register (if they are not already registered), or telling them you have submitted a request for them to check. 

By selecting ‘No’ when asked if you know the IMO number, you will be taken to a page which will allow you to enter all the details about the vessel. Please make sure you check the guidelines when entering a vessel without an IMO.

If the vessel number you have entered does not return any results, you can enter the boat manually by selecting My Vessel does not have an IMO. This will allow you to enter all the details. When the record goes to Nautilus, they will be able to view this record and, if appropriate, they will be able to add this boat to the vessel database. 

When entering a vessel against your sea time, you are given the option to search the Nautilus SSR vessel database. Your vessel details should then appear below the search box. If, when you check these details, they are not correct for the time you were on the vessel, you can select ‘No’ and you will be given the option to update the details. The new information will then be submitted as part of your sea time record to your authoriser and Nautilus for approval. 

In order to download your sea time record from your sea time tab you need to have uploaded your photo and an image from your passport. These need to have been verified by your authoriser and Nautilus. You will then be able to download a PDF for you to keep.

You can view all of your sea time records on your sea time tab, or use the service record tab to view cumulative time.

You can enter sea time that does not need to go through the verification process under the Non-certified tab on your sea time tab. Sea time entered here does not have any requirements and will not count towards your verified sea time. 

Sea time records can be rejected by your authoriser or Nautilus for a number of reasons. Your authoriser and Nautilus are encouraged to add a reason for a record’s rejection when they choose to reject your sea time. If the reason is obvious, you can edit the record and resubmit. If the reason isn’t obvious, you can contact Nautilus for guidance. Rejected records will not be counted towards your sea time, and they will not appear on your record. You can leave rejected records in your sea time tab if you do not wish to edit them. 

You can change or update a sea time record at any time up to the point it is approved by Nautilus. Records that have a status of verified cannot be updated as they have been accepted as part of your sea time record. 

To change a sea time record, click on the edit button, make your changes, then resubmit. Editing a record will put it back into your authoriser’s queue to check your updates. 

Nautilus SSR has been developed in line with the requirements laid out in MIN 543 (https://www.gov.uk/government/publications/min-543-m-sea-service-verification-on-large-yachts)

You can also contact Nautilus for more information on entering your sea time. 

Nautilus SSR has been approved by the Maritime and Coastguard Agency (MCA). 

Statuses on the sea time record tell you where the record is in the approval process. You can see this on every record in the sea time tab by looking at the coloured box in the right hand side.

The status will be: 

• Draft – This is a draft record and has not been completed
• Authoriser – Awaiting authoriser verification
• Nautilus – Awaiting Nautilus verification
• Approved – This record is approved and has been added to your sea time
• Rejected – This record has been rejected by either your authoriser or Nautilus

You can also check where the record is in the process by expanding the record and looking on the bottom left. The statuses here are: 

• Submitted
• Authoriser Check
• Nautilus Check
• Added to records

You can check the status of your record by looking on the right hand column on the sea time tab. If you expand the record, you will be shown more information about where the sea time is in the approval process. If the record is awaiting approval, please contact Nautilus and they will be able to follow this up for you.

Nautilus SSR’s processes greatly reduce the approval time for records. The length of time it takes to approve a record largely depends on your authoriser authorising the record. 

The sea time is sent to the authoriser as soon as it is submitted, so if your authoriser approves it immediately, it will be picked up by one of the Nautilus team as soon as possible.

Once you have submitted your sea time, it will be sent to your authoriser. They will then be able to log in and view the record. Your authoriser should check the record and make sure it is complete and contains accurate information before accepting or rejecting. If your record is accepted by the authoriser, it will go to the Nautilus SRB team who will review the record again before verifying. Verified records are added to your sea time and can be viewed on the sea time tab and as part of your service record.

You should not move your already verified records into Nautilus SSR. Nautilus SSR is a growing system with future features planned including the ability to request to have your historical records imported, allowing you to view all your records in one place. 

We will keep you updated.

Sea time that doesn’t require verification can be entered on the non-certified tab on your sea time tab. This sea time does not go through the verification or authorisation process and will not appear on your sea time record. You are able to view this at any time by selecting non-certified on the sea time tab. 

Any records you have submitted previously or that are still in the process of being approved will remain so. Future plans for Nautilus SSR include the import of legacy records to allow you to have all your sea time stored in one place. Once registered, you can enter all your sea time into Nautilus SSR. You will no longer need to carry the SRB, nor submit testimonials. 

Saving a record for later means you are able to enter some of your details and come back to this at a later date. In order to do this, all required fields on the page need to be completed. 

Saving for later will not submit the record, instead, it will appear as a draft in your sea time tab. You can edit records you have chosen to save for later using the edit button.

For enquiries about sea time and record approvals, please contact Nautilus. If there is an issue with Nautilus SSR, you will be given the option to send an email to support.